Fire Protection Administrative Assistant

Company: PROCAM INC
Location: Denton
Posted on: May 26, 2023

Job Description:

Procam is a service company specializing in facilities maintenance, security alarm, fire alarm, cameras and electrical installation and service. -While we all strive to be prepared for all scenarios, emergencies and surprises WILL happen. -When they do, Procam will be there with you, every time....on time. -Essential Duties and Responsibilities: ---- Assist Operations and Shared Services personnel as needed ---- Answer telephone, screen, and direct calls ---- Provide information to callers or take and relay messages, as needed ---- Use Job Track program ---- Use AS400/Trueline program ---- Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements ---- Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection report ---- Work with Superintendents and Field Foreman with equipment placement and usage ---- Assist with reviewing and approving invoices. ---- Perform other duties as directed - -Qualifications: ---- This position requires a proficiency in computer usage above basic Microsoft Office & Windows Skills. ---- Experience with AS400 / Trueline accounting system a plus ---- Must be able to retain training in an organized fashion to be successful ---- Good understanding of Excel Spreadsheets and Creating of ---- At least 1 year of administrative experience ---- Dispatching or scheduling experience with Technicians, Project Managers, Foreman, etc ---- Proven experience in multi-tasking and doing several difficult tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc ---- Must possess strong organizational skills ---- Must be organized, self-motivated and a strong work ethic ---- Professionalism in email and over the phone ---- Must be able to maintain a confidential work ethic -Powered by JazzHR

Keywords: PROCAM INC, Denton , Fire Protection Administrative Assistant, Administration, Clerical , Denton, Texas