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Chief Clerk - Justice of the Peace Precinct 1

Company: Cooke County Texas
Location: Gainesville
Posted on: June 8, 2021

Job Description:

The Chief Clerk performs supervisory and administrative clerical/secretarial work and oversees office functions of a Justice of the Peace precinct. Duties include supervising court clerks; delegating work assignments and duties; approving time off and other employee requests; working with the judge to establish and implement changes to office procedure when necessary, maintaining the office calendar, scheduling court hearings, and coordinating other daily activities of the court with the judge, other offices, and the public, answering the telephone; referring callers to the appropriate office, department, or person or taking appropriate messages; monitoring and responding to emails; engaging and assisting the public in a courteous and professional manner to answers inquiries, address complains, and resolve problems, utilizing case management software to maintain court docket and record events and outcomes of court proceedings; running and reviewing office reports to ensure court cases are being processed efficiently; preparing reports for other state and county offices, preparing court documents and correspondence; accepting court filings and providing proper paperwork; ensuring case and office files are completed and updated correctly and maintained in compliance with retention schedules, balancing and reconciling cash drawers, preparing appropriate deposits, and creating and reviewing financial reports.

Requires the ability to speak to convey or exchange information in a tactful and courteous manner, including giving instructions, assignments or directions to subordinates or assistants, the ability to protect confidential information, handle situations appropriately and discretely, and maintain a professional work environment, and the ability to maintain complex and accurate case records and preparing reports to support the caseload. Must have the the ability to use Microsoft Office, Adobe Acrobat and other basic computer programs, as well as the ability to learn and use court management software and variety of other software, programs, and technology systems as implemented in the office process.

High School Diploma or a general equivalency diploma (GED) and minimum of 1 to 2 years' experience in a related field required. Previous supervisory experience preferred. Must be able to attend occasional seminars/conferences to enhance and maintain professional knowledge. Must be able to pass a criminal history background check.

Cooke County is an Equal Opportunity Employer

Job Posted by ApplicantPro

Keywords: Cooke County Texas, Denton , Chief Clerk - Justice of the Peace Precinct 1, Other , Gainesville, Texas

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