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Clerk II

Company: Texas Health & Human Services Commission
Location: Denton
Posted on: November 22, 2021

Job Description:

Clerk II The Clerk II / Switchboard Operator for the Denton State Supported Living Center uses (VOIP) Voiceover Internet Protocol switchboard. Operates the switchboard and connect callers to the appropriate person. Uses a band mobile radio. Relay and route written and verbal messages. Monitor alarm systems in order to ensure that secure conditions are maintained. Contact security staff members when necessary, using radio-telephones. Use of personal computers and software applications in a windows environment (Word, Excel, PowerPoint, Access, Outlook). Meets and Greets visitors and announce when visitors arrive. The Switchboard Operator is capable of handling high volume of calls on a multi-line phone system. The Switchboard Operator answer and place calls fast pace environment and relay important information. Switchboard Operator handles outgoing, interoffice or incoming calls. The external calls placed may be local and/or long distance. The Switchboard Operator Communicates with facility personnel including Transportation, Security, Maintenance and Campus Administration by band mobile radios. The Switchboard acts as the Command Center for communicating information and relaying emergency information/instructions campus wide. Monitors and responds to signals received from fire annunciator panel. Exhibits a thorough knowledge of facility emergency departmental procedures and is able to form proper interpretation and communicate instructions. Works under moderate supervision with minimal latitude for the use of initiative and independent judgment. Rotating schedules are common in healthcare and is required for this position. Perform receptionist functions as needed. Maintain professionalism at all times. Inform the supervisor of any unusual calls and unusual behavior by visitors. May handle petty cash. May be required to work varied shifts including weekends and holidays with short notice. A flexible work schedule and overtime may be required. Flexibility and adaptability is required for the job. Essential Job Functions: Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. * Able to communicate effectively with persons of diverse backgrounds and all levels of authority. * Able to operate the switchboard and connect callers to the appropriate person(s). * Able to remain calm in a crisis and respond to emergency code situations. * Able to communicate clear and detailed information at all times with a clear and pleasant speaking voice. * Able to respond to caller's inquiries appropriately and in a timely manner. * Able to use good verbal communication skills with good telephone etiquette. * Able to use good email etiquette when communicating with email. * Able to work independently, with integrity and reliability. * Able to use good organizational skills and prioritize responsibilities. * Able to multitask. * Assist with the reservation of state vehicles. * Keeping a tidy and safe workstation at all times. * Able to follow all HHSC policies and regulations as well as Denton State Supported Living Centers guidelines and procedures. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities: Knowledge of administrative, clerical, and data entry procedures and systems. Skill in the use of a telephone switchboard. Ability to transfer incoming calls to appropriate personnel; to greet and direct visitors; and to communicate effectively. Skill in use of personal computers and software applications in a windows environment (Word, Excel, PowerPoint, Access, Outlook). Ability remain calm in a crisis or emergency situation. Ability to work a rotating schedule and the ability to demonstrate flexibility as needed. Skill in use of (VOIP) Voiceover Internet Protocol switchboard. Ability to handle and safeguard sensitive and confidential information. Ability to work independently and to exercise judgment in making administrative and technical decisions. Ability to use a band mobile radio. Ability to develop/implement administrative procedures and to evaluate their effectiveness; and to interpret complex rules, regulations, policies and procedures. Ability to understand and follow verbal and written instructions. Ability to establish and maintain effective working relationships with supervisor and coworkers. Registration or Licensure Requirements: None Initial Selection Criteria: Two years' experience in operating a switchboard and receptionist, clerical, or data entry work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another. Additional Information: req#487677 Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range. All new hire candidates will be required to receive COVID-19 medical screening (nasal test) as part of the due diligence process. Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/Entities. Males between the ages of 18 - 25 must be registered with the Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. All State Supported Living Center employees are subject to Random drug testing. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. MOS Code: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Keywords: Texas Health & Human Services Commission, Denton , Clerk II, Other , Denton, Texas

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